Room hire FAQ
- Q: Who will directly deal with our enquiries?
Q: What do the Room Rates include?
A: Exclusive use of the room(s) or Conference Suite for the hire period (half day, all day or evening). Event support is included in the cost (full operational support of our Events Team in the run up to your event and one of our team members to coordinate and deliver your event on the day). It also includes security and cleaning.
Q: Do the Antiquaries offer a discount on the Room Rates?
A: We offer a discount to charitable organisations registered in the United Kingdom.
Q: What is your cancellation policy for confirmed events?
A: The client may cancel their event by written notice to the Society of Antiquaries of London at least one week (five business days) before the scheduled date, and the deposit will be detained by the Society. If the event is cancelled fewer than five business days before the scheduled date, then the Society will require full payment.
Q: Who will be present at the event from the Society and what will they do?
A: You will have a member of the Events Team present on the day of your event to help coordinate proceedings. They will also oversee the planning of access for caterers, florists, entertainment and other suppliers.
Q: Is there a restriction on numbers?
A: Yes. 105 is the capacity for the Meeting Room. If the entire Conference Suite is booked, as an open space, we can accommodate 120 people.
Q: Are there presentation facilities and AV support?
A: Yes. Our lecture room is fully equipped with an AV system. Recording is not possible.
Q: Is there parking on site?
A: Yes. There are 2 spaces for cars by appointment. If necessary, the host or disabled guests can book a car parking space in the area immediately in front of the Society of Antiquaries.
Q: Is there parking nearby?
A: Yes. There is access for event vehicles to load and unload directly in front of the Society. There are plenty of NCP car parks within a short walk, and parking is available on nearby streets and is metered until 18.30 daily.
Q: Is there disabled access at the Society?
A: Yes. All public areas of the venue are fully accessible for disabled and elderly guests. Hearing Loops are built into the Meeting Room AV system. There are no designated disabled toilets but our toilets are located on the ground floor.
Q: Can you offer a food and drink package along with venue hire?
A: Yes. We have on site catering that can cater to any event.
Q: Can we deliver or set up the day before an event?
A: No. All set up, breakdown and deliveries must be on the day/evening of your event with prior consent and agreed with the Events Team. The Team will liaise directly with suppliers to arrange suitable delivery times based on your event requirements. Preparation and set up time will be included in your room hire rates.
Q: How late can we go?
A: Usually no later than 21.00. Additional time can be arranged in advance for a fee of £400 per hour until midnight.
Q: Can we use our own photographer, musician or entertainment for events?
A: Yes. All external suppliers need to abide by our terms and conditions, and it is essential that any additional suppliers that clients chose have returned a signed agreement in advance of the event taking place. We have our own photographer and film recording specialist and can obtain a quote upon request. As a museum with paintings displayed throughout the apartments, security and lighting are among our top concerns when agreeing to allow outside vendors to work in throughout the apartments.
Q: Do you have a Wedding Licence?
A: No. You may use the venue for a Wedding reception and consider other venues such as St. James’s, Piccadilly, for the service (is a two-minute walk from our front door).
Q: Do you have floor plans?
A: Yes. Please ask for them.
Q: Can we use the courtyard?
A: Yes. As long as you give us around six-weeks notice, so that we can check the event doesn’t clash with other Courtyard activities.