Frequently Asked Questions
Q: Who will directly deal with our enquiries?
A: The Events Team:
Jola Zdunek Executive Assistant
020 7479 7080
Stephen Papworth, Security Manager
020 7479 7095
Dominic Wallis, Head of Development
020 7479 7092
Q: How much does it cost to hire?
A: Sample rates for our Conference Suite are available on our 'Venue Hire Rates' page. However, if your event needs are unique, or you are looking for a more intimate meeting space, we may have to provide you with a quote outside of our normal pricing scheme.
Q: What do the Room Rates include?
A: Exclusive use of the room(s) or Conference Suite for the hire period (half day, all day or evening). Event support is included in the cost (full operational support of our Events Team in the run up to your event and one of our team members to coordinate and deliver your event on the day). It also includes security and cleaning.
Q: Do the Antiquaries offer a discount on the Room Rates?
A: Our Room Rates are exceptionally competitive for a prime location in the heart of the West End of London. The funds generated from the venue hire are a vital source of income for the Society of Antiquaries, and all income goes toward conserving, researching and disseminating the material culture of the past. We therefore try and maximise revenue from fundraising, events and other commercial activities. However, we offer a discount to charitable organisations registered in the United Kingdom.
Q: What is your cancellation policy for confirmed events?
A: The client may cancel their event by written notice to the Society of Antiquaries of London at least one week (five business days) before the scheduled date, and the deposit will be detained by the Society. If the event is cancelled fewer than five business days before the scheduled date, then the Society will require full payment for the event.
Q: Who will be present at the event from the Society and what will they do?
A: You will have a member of the Events Team present on the day of your event to help coordinate proceedings. They will also oversee the planning of access for caterers, florists, entertainment and other suppliers.
Q: Do you do a delegate day rate?
A: Delegate day rates apply to the Conference Suite start from £50.00 p/p and include morning and afternoon refreshments and lunch for a minimum of 40 delegates.
Q: Is there parking on site?
A: There are 2 spaces for cars by appointment. If necessary, the host or disabled guests can book a car parking space in the area immediately in front of the Society of Antiquaries.
Q: Is there parking nearby?
A: There is access for event vehicles to load and unload directly in front of the Society. There are plenty of NCP car parks within a short walk, and parking is available on nearby streets and is metered until 18.30 daily.
Q: Is there disabled access at the Society?
A: All public areas of the venue are fully accessible for disabled and elderly guests. Hearing Loops are built into the Meeting Room AV system.
Q: Can you offer a food and drink package along with venue hire?
A: Yes, we provide our own catering; please see our Catering Services page. This also includes wines and champagnes. For receptions we can provide waiters at £18 p/p per hour.
Q: Can we use our own suppliers?
A: We would prefer you to use our Catering Servicers. The Society contains priceless works of art, the greatest care must be taken to prevent damage, so we ask that you provide full details of your suppliers who will need to abide by our terms and conditions and sign an agreement in advance of the event. If you are not using our Catering Services, your own supplier must pay 10% of event income to the Society of Antiquaries of London.
Q: What about access and set up for caterers and suppliers?
A: The start of hour hire period marks the point at which your chosen venue will be ready to receive you and your guests. Caterer and supplier access to the Society for set up is pre-arranged directly between your suppliers and the Event Team.
Q: Can we deliver or set up the day before an event?
A: All set up, breakdown and deliveries must be on the day/evening of your event with prior consent and agreed with the Events Team. The Team will liaise directly with suppliers to arrange suitable delivery times based on your event requirements.
Q: Can we arrange to leave items in the venue overnight?
A: The Society cannot accept any responsibility for items left at our venue. However, we may be able to store non-valuable items (e.g. leaflets, pop-up banners etc.) overnight. Please liaise with our Events Team.
Q: Can we hire a space for a photo shoot or filming?
A: Please contact us to assist you with your enquiry.
Q: How late can we go?
A: Usually not later than 21.00. There will be an additional charge for events extending past 20.00.
Q: How late can events run and can they be extended?
A: Additional time can be arranged in advance for a fee of £300 per hour until midnight. We are not able to extend events beyond midnight.
Q: Can we use our own photographer, musician or entertainment for events?
A: Yes, with prior approval of the Events Team. All external suppliers need to abide by our terms and conditions, and it is essential that any additional suppliers that clients chose have returned a signed agreement in advance of the event taking place. We have our own photographer and film recording specialist and can obtain a quote upon request. As a museum with paintings displayed throughout the apartments, security and lighting are among our top concerns when agreeing to allow outside vendors to work in throughout the apartments.
Q: Do you have a Wedding Licence?
A: No, but you may use the venue for a Wedding reception and consider other venues such as St. James’s, Piccadilly, for the service (is a two-minute walk from our front door).
Q: Do you have floor plans?
A: Yes, please ask for them.
Q: What power is the venue?
A: We have 3 phase outlets in the kitchen and throughout the building. Please contact us for more information.
Q: How loud?
A: We’ve hosted opera at Burlington House. No need for amplification.
Q: Can we use the courtyard?
A: As long as you give us adequate prior notice, so that we can check the event doesn’t clash with other Courtyard activities. We would prefer around six-weeks notice.
Q: Is there a restriction on numbers?
A: 105 is the capacity for the Meeting Room. If the entire Conference Suite is book, as an open space, we can accommodate 120 people.